PRIVACY POLICY

The Data Controller is IKADEMIA TECH SL, with CIF or tax identification number B88539382, located at the following address C/ Rufino González 62, 28037 MADRID. You can contact us through our telephone number 913 044 832 or via email hola@ikademia.com. Our entity is registered in the Commercial Registry of MADRID Volume 39799, Folio 142, Section 8, Sheet M 707189, Registration 1st

What will we use your personal data for?

At IKADEMIA TECH SL we will process your personal data to be able to interact with you and provide you with the services you have contracted from us. For more detail, we inform you below of the specific purpose for which we will process your personal data:

• Maintenance of the professional relationship and the provision of our training services and maintenance of academic history. Start the professional relationship with our client and provide them with the contracted online training service, in the chosen format and in the course adapted to the level.
• Sending offers and promotions linked to our sector, as long as you have given us your explicit consent. This advertising may be directed through digital means: email, WhatsApp, SMS, RRSS or any other electronic or physical means, present or future, that allows us to carry out commercial communications. In this way we will update you with all our news in training and vacation reinforcement courses, as well as the scheduled dates for the next exams for the Cambridge or Toeic tests.

• In turn, and if you have requested it through our link, we will send the online newsletter with news and updates on our products and services.

• Preparation of a budget adjusted to your needs in accordance with your request received by any of the means made available to you on our website.

• Manage email communications with interested parties who have contacted us so that we can clarify any questions about our services, prices or availability.

• Carry out personnel selection processes in the COMPANY. At IKADEMIA TECH SL we are constantly expanding staff because our quality of service means that more clients hire us every day.

• Management of employees and human resources of the company. All the management necessary to maintain the COMPANY’s human resources department: employment contract and payroll, time control, training, PRL, sick leave, vacations, etc.

Why do we need to use your personal data?

Your personal data is necessary to be able to interact with you and provide you with the requested services. The fields marked with an asterisk (*) in the contact forms made available to you are mandatory. We will not be able to provide you with an effective service if you do not authorize us to use them. To do this, we provide you with a series of consent boxes where you can freely, clearly and simply make a decision.

By checking the corresponding boxes and entering data in the fields, marked with an asterisk (*) in the contact form or presented in download forms, you expressly and freely and unequivocally accept that your data is necessary to respond to your request, by the provider, the inclusion of data in the remaining fields being voluntary. You guarantee that the personal data provided to the CONTROLLER are true and you are responsible for communicating any modification thereof.

The CONTROLLER informs that all data requested through the website is mandatory, since it is necessary to provide an optimal service to the USER. If all data is not provided, it is not guaranteed that the information and services provided are completely tailored to your needs.

What is the legitimacy for the processing of your data?

Depending on the purposes of collecting our data, the processing of your data is necessary:

1Manage the professional relationship that you have signed and contracted with us.

A. Execution of a contract (enabled by article 6.1.b GDPR)

B. Consent of the interested party (included by article 6.1.a RGPD)

2. Sending commercial communications and newsletter

A. Consent of the interested party (enabled by article 6.1. RGPD)

B. Consent of the interested party (enabled by article 20 LSSICE)

C. Legitimate interest (enabled by article 6.1.f GDPR)

3. Making a budget adjusted to your needs.

A. Execution of a contract and/or pre-contractual relationship (enabled by article 6.1.b RGPD)

4. Manage email communications with interested parties.

A. Consent of the interested party (included by article 6.1.a RGPD)

B. Legitimate interest (enabled by article 6.1.f GDPR)

5. Carry out the company’s selection processes.

A. Consent of the interested party (included by article 6.1.a RGPD)

6. Management of employees and internal human resources of the company

A. Contractual execution (enabled by article 6.1.b GDPR)

Likewise, all data collected is necessary for the provision of the service. No obstante, aquellos datos que estén marcados con un asterisco (*) serán obligatorios. In the event that the mandatory data is not provided, IKADEMIA TECH SL will not be able to provide you with the contracted service.

Who will know the information we have requested?

Only our entity’s personnel, duly authorized, may have knowledge of the information we request.

Likewise, those entities that need to have access to it so that we can provide our services may have knowledge of your personal information, such as tutors or external collaborators, cloud applications that manage student data, as well as those organizations that finance the subsidies.

No other communication of personal data to third parties is planned except, if necessary for the development and execution of the purposes of the processing, to our service providers related to communications, with whom the CONTROLLER has signed confidentiality and processor contracts. of treatment required by current privacy regulations.

Currently our website is hosted on Google servers, managed by the company Google LLC, whose servers are located within the European Union (you can read its privacy policy by clicking here).

Likewise, those entities that need to have access to it so that we can provide our services may be aware of your personal information. Thus, for example, our bank will know your data if payment for our services is made by card or bank transfer.

Likewise, those public or private entities to which we are obliged to provide your personal data in order to comply with any law will have knowledge of your information. Giving you an example, the Tax Law requires the Tax Agency to be provided with certain information on economic operations that exceed a certain amount.

In the event that, apart from the aforementioned assumptions, we need to disclose your personal information to other entities, we will previously request your permission through clear options that will allow you to decide in this regard.

How do we protect your personal data?

In accordance with the provisions of current regulations on the protection of personal data, IKADEMIA TECH SL is complying with all the provisions of the RGPD and LOPDGDD regulations for the processing of personal data under its responsibility, and manifestly with the principles described in the article. 5 of the RGPD, by which they are processed in a lawful, fair and transparent manner in relation to the interested party and adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.

IKADEMIA TECH SL guarantees that it has implemented effective security measures based on the risks involved in the use of your information through appropriate technical and organizational policies established by the RGPD and the LOPDGDD in order to protect the rights and freedoms of USERS and has communicated the appropriate information to them so that they can exercise them.

IKADEMIA TECH SL has approved a Data Protection Policy and semi-annual compliance checks and annual audits are carried out to verify that your personal data is safe at all times.

Will we send your data to other countries outside the EU?

We inform you that NO international transfer of your data is foreseen, however, in order to be completely transparent with you, we inform you that our video recording system for teaching purposes only, is carried out through NEWROW VIRTUAL CLASSROOM, thus implying an international transfer of personal data outside the European Economic Area. You can consult their privacy policy here.

In the event that, in order to provide you with the service, it is essential to send your data to a country that is not as safe as Spain, we will always request your permission in advance and apply effective security measures that reduce the risks of sending your information. personnel to another country.

How long will we keep your personal data?

We will keep your data during our professional relationship and as long as we are required by current laws, in any case, no longer than necessary to maintain the purpose of the processing for which they were collected. Once the applicable legal deadlines have expired, they will be securely deleted with appropriate security measures to guarantee the anonymization of the data or the data will be completely destroyed.

Since a limitation on the retention period is not specifically specified in the RGPD or the LOPDGDD, it will be necessary to pay attention to the purpose for which the data was collected and the principle of proportionality, and, on the other hand, resort to other regulations to determine the retention periods of your personal data.

To have maximum transparency with you, we indicate that the general calculations with which we work are:

• Accounting and tax for commercial purposes: six (6) years.
• Labor or Social Security: four (4) years.
• Selection processes: two (2) years from the delivery of the curriculum vitae.

However, despite the existence of these general deadlines, we inform you that we will periodically review our systems to proceed to delete or eliminate data that is not legally necessary.

How have we obtained your data?

The personal data used by IKADEMIA TECH SL come from the interested party themselves.

What categories of data do we handle?

The categories of personal data that are processed:

• Identification data
  • Name and surname
  • DNI / NIE / Passport or equivalent document
  • Postal address
  • Electronic address
  • Sex
  • Date and place of birth
• Datos económicos
  • Bank account number
  • Credit Card Number
• Academic data
  • Curriculum vitae
  • Qualifications
  • Hobbies
  • Membership in associations or clubs

IKADEMIA TECH SL DOES NOT process specially protected data

What are your data protection rights?

You can exercise any of your rights by writing to the email address listed in the “data controller” section.

You have the following rights recognized:

RIGHT OF ACCESS,

RIGHT OF RECTIFICATION OR DELETION

RIGHT TO OPPOSITION TO TREATMENT

RIGHT OF DATA PORTABILITY

You can contact us at any time to find out what information we have about you, rectify it if it is incorrect and delete it once our relationship ends, if this is legally possible.

You also have the right to request the transfer of your information to another entity. This right is called “portability” and can be useful in certain situations.

To request any of these rights, you must make a written request to our address, along with a photocopy of your ID, to be able to identify you.

In the offices of our entity we have specific forms to request these rights and we offer our help in completing them.

To learn more about your data protection rights, you can consult the website of the Spanish Data Protection Agency (www.aepd.es).

Can you withdraw your consent if you change your mind at a later time?

You can withdraw your consent if you change your mind about the use of your data at any time.

Thus, for example, if you were once interested in receiving advertising for our products or services, but you no longer wish to receive further advertising, you can let us know using the opposition to processing form available at the offices of our entity.

Where can you make a claim?

If you understand that your rights have been neglected by our entity, you can file a claim at the Spanish Data Protection Agency located at C/ Jorge Juan, 6. 28001 – Madrid. More information about the AEPD: https://www.aepd.es

LAST REVIEW: FEBRUARY 2024